Projects

A project is the top-level container for a single event, deployment, or operation within MijnECC. Every incident, reminder, team, person, group, roster entry, checklist, and file belongs to a project.

Projects are managed at the organisation level — admins with the manage projects permission can create and configure them.

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Creating a Project

1. Go to Projects in the left sidebar.
2. Click New Project.
3. Fill in the project details:

Field	Required	Description
Name	✅	Clear, unique name (e.g. Stadium Summer 2026)
Description	—	Summary of the event or deployment
Organisation	✅	Automatically set to your active organisation
Start date	—	When the event begins
End date	—	When the event ends
Location	—	Venue or region
Visitor estimate	—	Expected visitor count

4. Click Create Project.

After creation, the project is immediately active and visible to members.

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Auto-Provisioning Default Templates

When a project is created, MijnECC can automatically provision a standard set of teams, persons, groups, and checklists based on your organisation's default templates. This eliminates manual setup for every new event.

Templates are configured at Management → Default Teams / Persons / Groups / Checklists. See Default Templates for full details.

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Managing Project Members

Project members are users who have access to the project. Only members can see its incidents, roster, and files.

Adding a member

1. Open the project.
2. Go to the Members tab.
3. Click Add Member.
4. Search for the user by name or email.
5. Select their role within this project (if applicable).
6. Add.

Removing a member

1. Open the project → Members tab.
2. Find the user.
3. Click Remove next to their name.

Project registration (self-service joining)

You can allow team members to request to join a project:

1. Open the project → Settings.
2. Enable Allow Registration.
3. Share the project URL or QR code.

Members who request to join appear in Registrations (within the project). Approve or reject each request individually.

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Managing Teams within a Project

Each project has its own set of teams. To manage teams:

1. Open the project.
2. Go to the Teams tab (or navigate to Teams in the sidebar with the project active).
3. From here you can create, edit, and delete teams, and manage team members.

See Managing Teams below for details.

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Managing Teams

Creating a team

1. Navigate to Teams (sidebar) or Organisation → Teams (/{org}/teams).
2. Click New Team.
3. Fill in:

Field	Description
Name	Team name (e.g. Security East)
Callsign	Optional radio/operational identifier
Colour	Colour used for team badges and incident card borders

4. Save.

Adding members to a team

1. Open a team.
2. Click Add Member.
3. Search for and select a user.

Removing members

Open the team and click Remove next to a member's name.

Syncing default teams

If you have configured default teams (see Default Templates), you can provision them into any project by clicking Sync Defaults on the Teams page for that project.

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Visitor Counter

The visitor counter tracks live headcount for a project.

• Enable it from the project settings.
• Authorised users increment the count from the project page.
• The counter updates in real time for all connected users.

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Archiving a Project

Archived projects are read-only — users can still view incidents and reports, but cannot create or modify data.

1. Open the project.
2. Go to Settings (gear icon or Edit button).
3. Click Archive Project and confirm.

To unarchive, contact your platform administrator or repeat the process and select Unarchive.

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Exporting Project Data

From the project settings or options menu:

Export type	Format	Contents
Incident report	PDF	All incidents with timelines, sorted by category/severity
Full project export	JSON	All project data: incidents, persons, groups, teams, checklists

The PDF export respects any active filters on the incidents overview when triggered from there.

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Deleting a Project

DANGER

Project deletion is permanent and irreversible. All incidents, roster entries, files, and associated data are deleted.

1. Open the project → Settings.
2. Click Delete Project.
3. Type the project name to confirm.
4. Delete.

Only delete a project if you are certain the data is no longer needed and has been exported if required.